Microsoft 365 Modern Workplace Series: Part 4 – OneDrive vs SharePoint: Where to Store What

One of the most common questions we hear is, “Should I save this in OneDrive or SharePoint?” Both are part of Microsoft 365, both store files in the cloud, and both sync to your devices. But they serve very different purposes.

OneDrive is for personal work files. Think of it as your individual storage space, even though it is still managed by your organization. Draft documents, personal notes, or files you are not ready to share yet belong here.

SharePoint is for team and organizational files. It is the shared space where departments, projects, and groups keep documents that need to be accessed by multiple people. Permissions are structured so the right teams see the right files, and the data stays consistent no matter who is working on it.

Here is a simple way to remember it:

• OneDrive = Me

• SharePoint = We

  
  

When OneDrive and SharePoint are used together, employees get the best of both worlds. They can start work privately in OneDrive, then move files to SharePoint when they are ready to collaborate.

Another advantage of SharePoint is control over sharing policies and guest access. Business often requires collaboration with partners, contractors, or clients. SharePoint allows organizations to configure external sharing in a secure and managed way, ensuring sensitive information is shared only with the right people and under the right conditions.

At iKan, we help businesses configure OneDrive and SharePoint so files are stored in the right place from the start. With clear guidance, smart policies, and guest access controls, we make collaboration seamless and data easy to manage.

Call us today at 833-IKAN4U2 to learn how we can simplify file storage and sharing in Microsoft 365.